What’s tedious, time-consuming, and costs you money? This isn’t a riddle. It’s manual invoicing and it’s the cold, hard truth. It’s nobody’s favorite, but it must be done. Every time goods or services are sold, an invoice must be created. Proper invoicing is absolutely critical to good customer relationships, record keeping (for both parties), and your businesses’ cash flow. So how do you handle this? You have two choices- automate or grind. There are so many reasons to choose automated invoicing. It is absolutely worth skipping the grind for your sanity, your wallet, and for your customers. Here’s why.
It will save you countless hours and dollars
Time is money. This is especially true when you are a business owner. There’s so much to be done and so many hours in the day. When you’re putting all your time into administrative tasks, such as invoicing, you are losing precious time in other areas of your business. This is the #1 complaint that is heard from online shop owners everywhere. Manual invoicing is a momentous undertaking. If you are not prepared for it, you can grossly underestimate how much time you have for other equally important tasks.
In addition, it can free up the hands of employees or lessen the need for new ones. You can delegate more important tasks to your dedicated team, or eliminate the need for an invoicing specific role.
It makes checkout easier for you AND your customers
Using an auto-invoicing system means that your invoices will be automatically generated for both you and your customers’ records. No muss, no fuss. Once received, your customer can begin the check out process right away. This helps speed up their purchasing process, creating a better shopping experience and gets you paid faster. That’s a win-win!
It can eliminate human error
Data entry can be a tricky thing, especially if you’re one to stay up late in an attempt to quickly fulfill orders the night after a sale. Human error can lead to costly inaccuracies and disgruntled customers. Don’t risk tarnishing your brand image or accidentally put yourself in a precarious financial position with manual invoicing. There’s no risk when you have an invoicing system to organize and calculate quickly and accurately on your behalf.
Invest in invoicing softwares that can multitask
Some software will go even further by having built in inventory management. No more “stare and compare” to match up inventory quantities to subtract paid entries. Having software that records real time data will help you track just how much you have left to sell or how much you can expect to make during a sale.
Cart expirations may also be included and are also a huge plus because they lead to faster check out and increased margins. Items linger less in carts when there is the threat of them expiring. Cart expiration keeps your your item out of limbo and puts them into the hands of someone on willing to pay for them when waitlists are in use.
With the invention of auto-invoicing, manual invoice processing is proving itself to be outdated and unnecessary. Choosing an automated invoice software can be one of the most important decisions a business can make. It ultimately helps reduce cost, eliminates time consuming tasks, streamlines workflow, and provides a professional touch all while enhancing your customer’s shopping experience. An investment in automated invoicing software is an investment in your business.